Invoice Status
🚧 Coming soon — in development. This feature is being built and is not yet available in your workspace. This page previews how it will work so the team can prepare; check the app for what’s live today.
What status tells you
Every invoice in FlowQi has a status that tells you where it stands. The status shows as a color-coded badge in the invoice list and on the invoice itself, so you can scan your invoices at a glance.
The four statuses
| Status | What it means |
|---|---|
| Draft | Created but not finished. Use this while you’re still adding line items. Drafts can’t be selected for bulk actions in the list, so they stay out of the way until you’re ready. |
| Sent | The invoice has gone out to the client. |
| Paid | The client has paid the invoice. |
| Overdue | The due date has passed and the invoice still isn’t paid. |
These are the only statuses an invoice can have. A new invoice always starts as a Draft.
Setting the status
You set the status yourself — FlowQi doesn’t change it for you. There are three places to do it:
- When creating an invoice — pick a Status in the Create Invoice form (Draft, Sent, Paid, or Overdue).
- In the editor — open an invoice and choose the status in the Invoice Settings panel on the right.
- In the list — use the Status filter to narrow the list to a single status.
Keep an invoice as a Draft while you build it up. Switch it to Sent once it’s gone to the client, then to Paid when the money comes in.
Filtering and sorting by status
In the invoice list you can filter by status to see only Paid, Sent, Overdue, or Draft invoices. The summary cards above the list also count your Paid and Overdue invoices for a quick overview.
For everything else about building an invoice — line items, tax, discount, currency, and the PDF — see Creating Invoices .