Time Tracking

What is a time entry?

A time entry records how long you worked on something. In FlowQi today the working way to log time is directly on a task: every entry — called a work log — captures a duration, a short description of what you did, who logged it, and when. The work logs on a task add up to its total tracked time, so you always know how much effort went into it.

There is also a dedicated Time Entries workspace under Time & Resource Management that brings all your entries together in one place — a list, a timesheet grid, and a calendar. Parts of that workspace are still being rolled out; this page covers what works today (task work logs) and what the workspace will offer.

Logging time on a task

The reliable place to log time is on the task itself.

Open the task you worked on.
Click Add time manually.
In Add your time here, enter the duration in HH:MM:SS format — for example 06:43:34 for six hours, forty-three minutes, thirty-four seconds.
Fill in the Description so it’s clear what the time was spent on.
Click Add time.

Both a duration and a description are required before the Add time button becomes active.

Enter your time as hours, minutes and seconds, like 01:30:00 for an hour and a half. FlowQi converts it to decimal hours behind the scenes and shows it back as 1h 30m.

Only the task’s assignee can log tracked time on it. If you’re not the assignee, FlowQi tells you that you’re not authorized to update the tracked time.

Where to find a task’s work logs

Open a task to see its detail panel. The activity area shows the work logs for that task: one entry per logged session, newest first. Each entry shows:

Field	Content
User	Who logged the time, with their avatar
Date	When the entry was created (shown as a relative date, e.g. “2 days ago”)
Hours	The logged duration, shown as `2h 30m`
Description	What was done in that session

If no time has been logged yet, you’ll see No work logs found.

Editing a work log

In the work logs list, find the entry and open its menu (the three dots).
Choose Edit log.
Adjust the time (HH:MM:SS) and/or the description.
Click Add time to save your changes.

When you edit a log, the entry is updated in place and the task’s total tracked time is recalculated.

Deleting a work log

Open the entry’s menu (the three dots).
Choose Delete log.
Confirm in the Delete Work Log dialog.

Deleting a work log cannot be undone. The entry is removed and its hours no longer count toward the task’s total.

Time format

You enter	FlowQi shows
`01:30:00`	`1h 30m`
`06:43:34`	`6h 43m`
`00:15:00`	`0h 15m`

The input must follow the HH:MM:SS pattern. If the format is wrong, FlowQi shows: Please use format: HH:MM:SS (e.g., 06:43:34).

Each work log stores its duration as a number of hours (with two decimals). You can enter the duration directly, or provide a start and end time — in which case FlowQi calculates the hours from the difference. Either way, the result is a single, consistent hours value per entry.

The Time Entries workspace

Open Time & Resource Management › Time Entries for a workspace built around four tabs. The header reads “Track and manage your time” and there’s an Add Time Entry button in the top right.

Tab	What it shows
Overview	A summary of your tracked time (coming soon)
Time Track	A table of time entries you can search, filter, and sort
Time Sheet	A month grid of your hours per project, day by day
Calendar	Your time entries laid out on a calendar

The Time Entries workspace is being rolled out. The Overview tab currently shows Coming soon, and the other tabs show sample data while the workspace is wired up to your real entries. To log time that counts today, use Add time manually on a task, as described above.

The Time Track table

The Time Track tab lists entries with these columns:

Column	Content
Name	The team member who logged the time
Task	The task the time was logged against
Project	The project the task belongs to
Client	The client the work is for
Status	Billable or Non-Billable
Hours	The logged duration
Tags	Labels on the entry
Price	The billable amount for the entry
Created At / Updated At	When the entry was created and last changed

At the top you can search by member, task, project or client, filter by status (Billable / Non-Billable), and sort by name, task, project, client, hours, price, or created date.

The Time Sheet grid

The Time Sheet tab is a monthly grid. Pick a month with the date picker, then read your hours across the days. Each project row shows three running totals — Allocated, Planned, and Logged — and a per-day cell where you can add an entry for that day. A Total column sums the row.

Add Time Entry

The Add Time Entry dialog captures:

Field	Notes
Project	Required — the project the time is for
Date	Required — the day the work happened
Hours	Required — the duration
Description	What you worked on

You can open this dialog from the page header, from the Time Track toolbar, or by clicking a day cell in the Time Sheet.

Who can do what

What you can do with time tracking depends on your role and permissions:

Log time — you need the add work log time permission, and you must be the task’s assignee.
Edit or delete a log — you can always manage your own logs. Editing or removing someone else’s log requires the work-log moderation permission.
View work logs — you need permission to view the task.

If you don’t see the Add time manually option or the entry menu, you’re missing the matching permission — ask your administrator.

Activity trail

Every change to a work log is recorded in the task’s activity. Adding, updating, and deleting a work log each leave an entry, so the history of who tracked what — and any later edits — stays visible on the task.

Time Budgets — the hours and amounts your tracked time draws down against.
Resource Planning — set people up with schedules and rates so their time can be tracked.
Resource Allocation — plan capacity to projects before time is logged against them.